Database user's manual

TAB	DESCRIPTION
LOCATION	Describes every location (sites and buildings) in which timber evidence and structural units have been found.
SPACE	Describes the spaces in which structural units and timber evidence have been found (rooms, staircases, roads, corridors, etc.).
STRUCTURAL UNIT	Describes structural units. Divided into 20 sub-tabs corresponding to different structural units encountered on the field.
TIMBER EVIDENCE	Describes timber evidence. Divided into 10 sub-tabs corresponding to different timber evidence encountered on the field.
CHARCOALS & PRESERVED WOOD	Describes charcoals and wood resources.

The shortest path is to fill the tabs in the order above, but it is not mandatory to fill them all at once. The filling strategy is to be discussed with your team.

Items & Item Sets

Items are single entries describing every location, space, structural unit, timber evidence, charcoal and preserved wood. Each item must be given a Unique Key number. To quickly view basic information, click the 'Details' button next to the item. To add a new item, see Insert Values below.

Item sets are aggregations of items. Items may belong to any number of sets. Item sets are managed via the 'Item sets' tab in the left-hand navigation of the admin dashboard.

Vocabularies

VOCABULARY	USE
Dublin Core	Title of each entity
Getty AAT	Charcoals and preserved wood species identification
TiMMA Project Ontology	All other fields (interoperable standards: Turtle and JSON-LD)

Adding a New Item

STEP	ACTION
Step 1	Click on 'Item' in the control panel, then 'Add new item' in the top right corner.
Step 2	Select the relevant tab in the 'Resource template' list (e.g. LOCATION).
Step 3	Fill the cells in the 'Values' panel following the guideline on the left.
Step 4	Click 'Media' to import pictures.
Step 5	Click 'Item sets' and link the item to its item set (e.g. a LOCATION item → LOCATION item set).
Step 6	Click 'Sites' to activate or deactivate publication. Items are published by default.
Step 7	Click 'Add' in the top right corner to save.

Unique Key Numbers

Before creating any new item, check the 'TIMMA DATABASE CODES' sheet to avoid duplicates: TIMMA DATABASE CODES. If first time, request access at bastien.rueff@efa.gr.

UK	SITE	AREA	BUILDING
Loc1	Malia	Palace	Palace

Cell Types

TYPE	DESCRIPTION
Free text	Type any useful information according to the guideline
Items	Link the current item to one or several other items
List of values	Choose from the values in the dropdown menu

Note: Multiple values can be added per field by clicking 'Add values'. Example: a doorframe may need to be linked to two different spaces.

Adding Bibliography

Click 'Items', filter by 'Bibliography' item set, search by title or author name, then click 'Select resource'. If the reference is missing, email bastien.rueff@efa.gr. To add page/figure references, use the 'Text' button below the reference. Example: Treuil, Schmid, 2017, p.165, fig. 49, pl. XIII.

Upload Media

CODE	MEANING
Nature of document
Ph	Photograph
3D	3D model / photogrammetry
Sk	Sketch
Dr	Drawing
Pl	Plan
Site codes
Mal	Malia
Zak	Zakros
Ayia	Ayia Triada
Pha	Phaistos
Akr	Akrotiri
Pyl	Pylos

Separate codes with underscores. When multiple media share the same name, use 001, 002, 003. For publication use .tiff format. IIIF images can be uploaded via the 'Image IIIF' button by pasting the IIIF link.

Publish / Duplicate / Edit / Delete

By default, items are published on the website. Use the 'Sites' button to unpublish (click the trashbin symbol). To duplicate, edit or delete items, click respectively the plus, pencil, or trashbin icons.